## Creating/adding, editing, or deleting an item in Resources

On this page:

- Creating/adding a new resource item
- Editing a resource item
- Deleting a resource item

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and Roles: Overview.

### Creating/adding a new resource item

Adding a new folder:

By default, your Resources has one folder in it, named after your course or project site. To add a subfolder, next to the existing folder, under "Actions", click `Add`.

Use the "Add Item Type" drop-down list to select `Empty folder`, and select the number of folders you want to create. For each new folder, enter a title and an optional description, choose your access setting, and then click `Add`.

Adding resource items:

To create a new resource item, in the menubar, click `Resources`, and then next to the folder in which you want to create the item, under "Actions", click `Add`. In the window that opens, from the "Add Item Type" drop-down list, select your resource type:

- File Upload: An existing document or other file from your computer
  1. Choose the number of resources you would like to upload (you can upload up to 10).
  2. For each resource, click the `Browse` button, select a file to upload, and then click `Open` (or you can type the name of the file in the text box provided).

     Note: Filenames that include certain characters cannot be accepted. For a list of unsupported characters, see Why am I having trouble uploading files?

  3. Type a title for the resource (if you don't add a title, the filename will be used for the title), and add an optional description.
  4. Choose your file's copyright status and add optional copyright information (you can also optionally display a copyright alert).
  5. Choose to show or hide your file, or set a beginning and/or ending date for the file's visibility.
  6. Next to "Access", put a checkmark in the `Display to non-members (publicly viewable)` box if you want to share the file with members of another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading). To display the file to all members of the site, check `Display to site`. To display the file only to selected groups, check `Display to selected groups` and then select the group(s) you wish to access the file.

     Note: You must have groups created to use this feature. For more information on groups, see Managing groups.

  7. Next to "Email Notification", specify whether or not you want to have members of the site notified automatically via email when the resource is posted.
  8. Click `Add` to finish.
- URL (link to web site): Specify a URL to a web site that will be the resource
  1. For each resource, type the URL in the box. (You may omit the `http://` prefix.)
  2. Add a title for your URL link resource. If you don't add a title, the URL will be used as the title of the resource.
  3. Optionally, you may add a brief description.
  4. Choose to show or hide your file, or set a beginning and/or ending date for the file's visibility.
  5. Next to "Access", put a checkmark in the `Display to non-members (publicly viewable)` box if you want the URL displayed to anyone who can log in. To display the URL to all members of the site, check `Display to site`. To display the URL only to selected groups, check `Display to selected groups` and then select the group(s) you wish to access the URL.

     Note: You must have groups created to use this feature. For more information on groups, see Managing groups.

  6. Next to "Email Notification", choose whether or not you want to have members of the site notified automatically via email when the resource is posted.
  7. Click `Add` to finish.
- HTML Page: Create an HTML document
  Note: This feature will not work with Internet Explorer for Mac OS or Mac OS X.
  1. Enter a title, the content of your page, and an optional description in the appropriate text areas.
  2. Choose your page's copyright status, add optional copyright information, and choose whether you want to display a copyright alert.
  3. Next to "Access", put a checkmark in the `Display to non-members (publicly viewable)` box if you want to share the file with members of another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading). To display the file to all members of the site, check `Display to site`. To display the file only to selected groups, check `Display to selected groups` and then select the group(s) you wish to access the file.

     Note: You must have groups created to use this feature. For more information on groups, see Managing groups.

  4. Next to "Email Notification", choose whether or not you want to have members of the site notified automatically via email when the resource is posted.
  5. Click `Add` to finish.
- Simple Text Document: Create a plain text document
  1. Type the title, content, and description in the appropriate text areas.
  2. Select the copyright status, enter optional copyright information, and choose whether you want to display a copyright alert.
  3. Choose to show or hide your file, or set a beginning and/or ending date for the file's visibility.
  4. Next to "Access", put a checkmark in the `Display to non-members (publicly viewable)` box if you want to share the file with members of another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading). To display the file to all members of the site, check `Display to site`. To display the file only to selected groups, check `Display to selected groups` and then select the group(s) you wish to access the file.

     Note: You must have groups created to use this feature. For more information on groups, see Managing groups.

  5. Next to "Email Notification", choose whether or not you want to have members of the site notified automatically via email when the resource is posted.
  6. Click `Add` to finish.
- Form Items: For use in ePortfolio, these items are intended to be reused.
  1. Next to "Select Form Type", use the drop-down list to choose from the following:
     - `Intellectual Growth`
     - `Expectation`
     - `Feedback`
     - `Evaluation`
  2. Type the title and description in the appropriate text boxes.
  3. Next to "Access", put a checkmark in the `Display to non-members (publicly viewable)` box if you want to share the file with members of another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading). To display the file to all members of the site, check `Display to site`. To display the file only to selected groups, check `Display to selected groups` and then select the group(s) you wish to access the file.

     Note: You must have groups created to use this feature. For more information on groups, see Managing groups.

  4. Next to "Email Notification", choose whether or not you want to have members of the site notified automatically via email when the resource is posted.
  5. Click `Add` to finish.

Back to top

### Editing a resource item

The edit option allows you to edit a resource from within the Resources tool. If you want to edit an existing resource, you can either revise it or replace it, depending on the type of resource. You can revise plain text and HTML documents; for other document types, the edit option only allows you to revise the information about the resource (e.g., the description), or replace the document's contents (e.g., replace a picture or URL). You can only replace document content with documents you upload from your own computer, one at a time.

To edit a resource:

1. If it is a document type for which you can revise the content, you will see a drop-down list labeled "Content:" from which you should choose either `Revise document contents below` or `Replace with content from my computer`. If it's a document type for which you can only replace content, click the `Browse...` button beside "Replace with this file:".
2. For either option, alter any information about the resource you'd like to change as well, including the optional properties. (To view the optional properties, click the arrow beside "Optional properties".)

Back to top

### Deleting a resource item

From beneath the resource you want to delete, click `Delete`. A confirmation screen will appear asking if you are sure you want to delete the item. Click `Delete` to confirm, or click `Cancel`.

Back to top