## Creating/adding, editing, or deleting an announcement

On this page:

- Creating/adding an announcement
- Previewing, saving a draft, and posting
- Editing an announcement
- Deleting an announcement

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and Roles: Overview.

#### Creating/adding an announcement

To create/add an announcement, follow these steps:

1. In your site's menubar, click `Announcements`.
2. On the Announcements screen, near the top, click `Add`.
3. In the text box next to "Announcement title", type the subject of your announcement.
4. In the text box under "Body", use the WYSIWYG editor to create and format the body of your announcement.
5. Under the text box, select whether or not to display your announcement to people outside your site.

   You may also choose to have your announcement display only to certain sections or groups. To do this, check `Display to selected groups`. Then check the boxes next to the groups or sections for which you wish to display the announcement.

6. To add an attachment to your announcement, follow these steps:
   1. Click `Add Attachments`. (If there are already attachments, you will see `Add/remove Attachments` instead.)
   2. You can add any number of attachments, and they can be any combination of local files, websites, and resources:
      - To attach a local file from your computer, under "Upload local file", either enter a filename in the box provided or click `Browse...` . Once you find the file, select it and click `Open`.

        Note: When attaching a file, you must include the file's extension (e.g., `.gif`, `.doc`, `.html`, or `.jpg`). If you do not, anyone who attempts to display or download the file will get an error message.

      - To attach a URL, under "URL (link to website)", type the URL in the box provided.
      - To attach an item from the Resources section of your site, under "Select a resource", click `Attach a copy` next to the resource(s) you want to attach.

        Note: You can attach files from another site to which you belong, provided that the files are set to be viewable by people outside the source site. To browse for files in other sites, click `Show other sites`.

   3. When you've selected all the items you want to attach, click `Finish`.
7. You can choose to have your announcement emailed to participants in addition to being posted. From the `Email Notification` drop-down list, select the appropriate option:
   - If you do not want the announcement emailed, choose `None - No notification` (the default setting).
   - If you want to send it only to those participants who have chosen to receive low-priority mail notifications, choose `Low - Only participants who have opted in`.
   - If you want all participants to receive it, choose `High - All participants`.

     Note: Participants have the option to choose whether they want to receive all announcements or only high priority announcements.

#### Previewing, saving a draft, and posting

You can either post the announcement, preview it, or save it as a draft, as follows:

- To save your announcement as a draft, click `Save Draft`.
- To see how your announcement will look, click `Preview`.
- To post your announcement, click `Post`.

#### Editing an announcement

To edit an announcement, follow these steps:

1. In the menubar of the relevant course or project site, click `Announcements`.
2. Under your announcement's subject, click `Revise`.

   Note: If you don't have sufficient rights to edit a particular announcement, you will not see the option to revise it. Also, you can edit only one announcement at a time.

3. Make the desired changes to your announcement.
4. After editing, you can click either `Save Changes`, `Preview`, or `Save a Draft`. If you save your announcement as a draft, follow the above instructions to return to it and post it when you are ready. If you wish to cancel your changes, click `Cancel`.

#### Deleting an announcement

To delete one or more announcements, follow these steps:

1. In the menubar of the relevant course or project site, click `Announcements`.
2. Under "Remove?", check the box(es) next to the announcement(s) you want to delete.

   Note: If you don't have sufficient rights to delete a particular announcement, you will not see a box next to its title.

3. Click the `Update` button.
4. On the confirmation screen, click `Remove` to remove the announcement or `Cancel` to cancel the removal.